AIWorks with: ChatGPT or Claude
Customer reply templates
Ten polite reply templates for common customer complaints, each under 60 words.
AI
The prompt
Write 10 polite customer-support reply templates for common complaints at a [business]. Keep each under 60 words.
Replace anything in [brackets] before sending.
Which AI tool?
This prompt works well in ChatGPT or Claude. Open your favourite assistant, paste the prompt and press send. Free versions are enough to get started.
How to use it
Edit each template so it sounds like you. Always add the customer’s name.
Step-by-step tutorial
Add your business
Mention typical complaints.
Generate
Send the prompt.
Save templates
Store them in WhatsApp Business quick replies.
Example output
"Hi [Name], I’m sorry your order arrived late. I’ve flagged it and we’ll send a 10% credit today. Thank you for your patience."
Your result will differ based on your details and the AI tool you use.
Tags
customer support templates
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